System Admin Time Management: Stay Focus, Handle Interruptions
Why is interruption the most significant enemy of productivity?
Total time used = time delayed + time wasted
Time wasted = resuming time for context switch + recovering from mistakes
What is the best friend of productivity?
Focus.
How to focus?
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An entry-level work we can do is to ==de-clutter our brain== by recording unrelated ideas at somewhere outside of the brain. Use our task tracker extensively.
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Be aware of our stress and sleep level. If we are tired or under much pressure, sleep well and multitask less.
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Creating an un-distracting environment.
- Clean up the desktop. “When in doubt, throw it out.”
- Close IMs, notifications, etc.
- Leverage the time when other people are not present. ==The first-hour rule== is that the first hour of the workday is usually the quietest hour in an office. Same for amusement park time management - show up early, you practically have the entire park to yourself.
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Deal with interruptions effectively.
- Make it transparent who is responsible for what. (Though most organizations do not.)
- Setup a multi-tier support system.
- self-resolve with documents or self-serving portal
- let the mutual shield take it
- delegate it
- record it
- do it (save your current work before switching to another task)
Having difficulty falling asleep?
Keep a pad of paper and a pen next to your bed. ==When something is keeping you awake, write it down and try falling asleep again==. Worry keeps us awake because we’re trying to remember to do something about what’s worrying us. Anger keeps us awake because we’re trying to remember to stay angry!
==Staying focus and not being rude==
- when new requests are coming in, always ==acknowledge== them first to make people feel responsive.
- when acknowledging a request, do it in a visually meaningful way. Make sure they see I am recording it and confirming it.