Productivity Tips from Professionals

MIT surveyed nearly 20,000 professionals from around the world - 50% from North America, 21% from Europe, 19% from Asia, and the rest from Australia, South America, and Africa. Takeaways are ...

1. Sort tasks by importance and act with a clear goal.

• Before writing anything of any length, prepare an outline in a logical order to help you stay on track.
• Revise your daily calendar the night before to emphasize your priorities. Next to each agenda on your schedule, write down your goals.
• Send a detailed agenda to all participants before any meeting.
• When embarking on a large project, sketch out preliminary conclusions as soon as possible.
• Before reading any lengthy material, determine your specific purpose for it.

2. Dealing with information & task overload.

• Skip most messages by looking at the subject and sender.
• Make daily processes, like getting dressed or eating breakfast, a routine so you don't spend time thinking about them.
• Check your device's screen every hour, rather than every few minutes.
• Break large projects into sections and reward yourself when you complete each section.
• Delegate tasks that don't interfere with your top priorities, when feasible.
• Set aside time in your daily schedule to deal with emergencies and unexpected events.

3. Your colleagues need short meetings, responsive communication, and clear direction.

• Respond immediately to messages from those who are important to you.
• To capture the audience's attention, speak from some notes rather than reading a prepared text.
• Limit any meeting to 90 minutes or less, but preferably less. At the end of each session, delineate the next steps and responsibilities for those steps.
• To improve your team's performance, establish procedures to prevent future mistakes instead of playing the blame game.
• Establish clear goals and success metrics for any team effort.